The board will be having a Budget workshop on Monday October 13th in the clubhouse from 8:00 to noon.

Shareholders are welcome to come to observe the process and hear the board's rational for the estimates that will determine the 2026 maintenance fees.

The first part of the meeting will be to discuss the reserve study's expected expenditures and funding plan.

The file below is the Reserve Study spreadsheet of expected reserve expenditures as updated through 2025.
These items will be evaluated and refined for initial value, useful life and next replacement.

The file below is the Reserve Study funding plan to cover the items as defined above.
This spreadsheet allows for the adjustment of reserve contributions required to maintain sufficient reserve balances each year over a 30 year period.

Once the reserve requirements are established the meeting will address the proposed budget for 2026.
Below is the preliminary budget worksheet that was prepared as a starting point for discussion. The numbers are my guesses based on what I currently know and past spending and revenue experience.

Please be advised that there is a gift card request being sent to members of our community from PPE & Bob Jewell that is a scam requesting the purchase of gift cards. Polo Park East ROA as a legitimate business will not ask for payment with gift cards.

Here's more information:

1. Identifying a Scam:

Unsolicited requests:

Scammers often initiate contact via phone, text, email, or social media, posing as government agencies, businesses, or even family members in distress.

Demand for specific gift cards:

They'll instruct you to purchase a particular type of gift card (e.g., Google Play, Amazon, Target) and provide the numbers.

Urgency and fear:

They create a sense of panic by threatening legal action, account freezes, or identity theft if you don't comply.

Pressure to share details:

Scammers will pressure you to share the numbers on the back of the card, or the redemption codes.

2. How to Avoid a Scam:

Never pay with gift cards:

Legitimate businesses and government agencies will never ask for payment using gift cards.

Be wary of unsolicited requests:

Ignore calls, texts, or emails asking you to buy or share gift cards.

Don't share card details:

Never give out the numbers or redemption codes on the back of a gift card to anyone you don't know well or haven't met in person.

Verify the source:

If you're unsure about a request, contact the company or agency directly through their official website or phone number.

3. How to Report the Scam:

      Report to the FTC: Report the scam to the Federal Trade Commission (FTC)       at ReportFraud.ftc.gov.

      Report to the gift card company: Report the scam to the company that issued the gift card.

      Report to your local police department: If you've been scammed, report the incident to your local police department.

      Report to Google: If you were scammed through Google Play, report the scam   to Google Help.